TITLE: Summer Camp Administrator
COMMITMENT: Approximately 20 hours per week (exact hours will vary) for 12 weeks starting in June and extending till August.
COMPENSATION: $700/week
REPORTS TO: Education Manager
JOB SUMMARY
The Summer Camp Administrator provides essential support for Theatre Horizon’s education programs, particularly Summer Drama Camp, Autism Drama Program, and NSTEP Camp. Working closely with the Education Manager, this role ensures smooth program operations by coordinating logistics, assisting with communications, managing supplies and offering on-site support as both an educator and administrator. This position is ideal for a highly organized individual with strong problem-solving skills and a passion for arts education and administration. This is a part-time position (20 hrs/week) with the opportunity for growth within the company beyond the 2025 summer season.
Theatre Horizon uses the transformative power of storytelling to foster empathy & provide an inclusive home for artists, audiences, & students alike. We produce an ambitious season of plays, musicals, and concerts for the general public, while educating nearly 1,000 children annually in the Philadelphia suburbs via our drama classes. More than just a theatre company, Theatre Horizon strives toward being a third space* that supports creativity and the stories of the communities we share. While our community is not restricted by geographical boundaries, we are steeply rooted in our Norristown community. We believe in creating access for members of our community to engage in creative and educational opportunities that are relevant to them and guided by their own interests.
*Third places is a term coined by sociologist Ray Oldenburg and refers to places where people spend time between home (‘first’ place) and work (‘second’ place). They are locations where we exchange ideas, have a good time, and build relationships.
RESPONSIBILITIES
- Collaborate with the Education Manager to plan, implement, and execute summer camp programming.
- Assist with keeping the website and marketing materials up to date as needed.
- Work with the Education Manager to prepare materials for summer orientation and programming.
- Provide on-site support for Summer Drama Camp Orientation and ADP Summer Camp Orientation.
- Offer on-site support for Autism Drama Camp (July 7-11) and NSTEP Camp (July 14-25).
- Provide virtual support for Online Autism Drama Classes as needed.
- Manage communication between teaching artists and parents.
- Oversee preparation and tracking of supply boxes.
- Assist with supply drop-offs at camp locations throughout Montgomery County (as needed).
- Support inventory management by tracking supplies and notifying the Education Manager when restocks are needed.
- Attend weekly Summer Drama Camp showcases.
- Be available for occasional last-minute substitute teaching needs.
- Communicate updates, supply needs, and staffing issues to the Education Manager.
- Attend staff meetings and provide feedback on summer programming.
- Perform other duties as assigned by the Education Manager.
LOCATION
- Position will consist of in-person and remote work. Expect to work at least 3 days in the office on average. These days will generally be Monday, Wednesday and Friday with some variability.
- Travel to off-site locations in Montgomery County and surrounding areas is required, normally on Mondays and Fridays.
- Attending one Summer Drama Camp Final Showcase will be required every Friday.
HOURS
- Approximately 20 hours per week for 12 weeks (June 2–August 29).
- Unpaid time off for the week of July 4th.
- Hours are flexible based on program needs.
- Emergency needs from Teaching Artists that require immediate action may occasionally extend beyond your typical work day.
ADDITIONAL REQUIREMENTS:
- Driving to off-site locations is required. Individual must have a reliable vehicle and a driver’s license.
- You must have or be able to obtain clearances for working with children in Pennsylvania.
EXPERIENCE:
- Experience as a teaching artist in the classroom with evidence of curriculum development, implementation, and evaluation.
- Administrative experience is highly desirable.
- Previous work related to the arts/culture sector is highly desirable.
- History working with a wide variety of people and personalities; ability to create and facilitate a welcoming and comfortable environment.
- Proven track record of providing high level customer service with excellent interpersonal communication skills.
- Proficiency in Microsoft Word, Excel and PowerPoint.
- Proficiency working in Google Suite (Gmail, Google Calendar, Docs, Forms and Sheets).
KNOWLEDGE SKILLS AND ABILITIES:
- Excellent written/oral communication skills.
- Strong organizational and problem solving skills.
- Keen attention to detail and follow through.
- Ability to prioritize tasks, take initiative, and stay organized, with flexibility to take direction when departmental priorities shift.
- Impeccable record-keeping abilities.
- Ability to present information concisely and effectively, both verbally and in writing.
- Ability to work in a fast paced environment.
- Dedication to creating equitable, diverse and inclusive environments.
- Interest in the performing arts & culture sector.
- Interest in interpersonal work, including contact with the public.
- Dedication and drive to succeed, willingness to support Theatre Horizon as a whole.
- Ability to work in a hands-on environment with limited resources.
DISCLAIMER: This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications. And, Theatre Horizon continuously reviews its compensation and benefits programs in an effort to address organizational needs. As a result, there may be modifications from time to time to the compensation and benefit programs. In the event changes are made, you will be notified in accordance with the Theatre's policies and procedures.
