The Finance Associate is a key player in helping FringeArts manage our daily
financial operations. This detail-oriented collaborator is responsible for managing all accounts
receivable and accounts payable, payroll entry, and bank reconciliations. This position works
directly with, and reports to, the Managing Director.
Duties & Responsibilities:
- Reconcile daily Patron Manager/Salesforce ticketing reports with actual funds received
- Enter PM/SF daily sales & donations reports into QuickBooks accounting software
- Prepare bank deposits and take to bank
- Issue Invoices for Accounts Receivable
- Track and enter payments for A/R
- Call and collect on delinquent A/R accounts
- Manage Accounts Payable for all vendors
- Collect and enter vendor tax information
- Oversee vendor bill entry into QuickBooks accounting software
- Enter bi-weekly payroll and employee benefit allocations in QuickBooks
- Make all A/P vendor payments
- Arrange wire transfers for foreign parties
- Arrange petty cash needs for staff & artists
- Perform monthly bank reconciliations, including petty cash, credit cards, payroll, operating, money market, investment accounts, etc.
- Work with staff on identifying and resolving reconciliation discrepancies
- Perform monthly event rental reconciliations between QuickBooks and PatronManager
- Perform biweekly development reconciliations between QuickBooks and PatronManager
- Manage A/R and A/P for FringeArts subsidiary accounts
- Issue monthly invoices for services and utilities subsidiary accounts
- Coordinate with fundraising team regarding A/R and A/P for fundraising events
- Train and supervise Finance Intern
- Assist Managing Director with preparing budget reports
- Prepare financial reports for grants and other ad hoc reports as needed
- Assist with annual 1099 reporting
- Assist with year-end tax & audit preparations
Qualifications & Requirements:
Candidates must have previous experience using accounting software and have strong MS
Office/Excel experience. Must have a demonstrated facility for working with numbers, a keen
attention to detail and organization, and a high level of critical thinking and problem solving
skills. Knowledge of QuickBooks and Salesforce, a love of mysteries and puzzles, and an
interest in the arts preferred.
Benefits:
This is a full-time non-exempt position. Includes generous health and leave benefits.
