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Project Manager

Universal Services Associates Inc. (USA)

Post Date: Jun 26, 2024

Universal Services Associates, Inc. (“USA”) | Folcroft, PA | www.buildwithusa.com

USA is a nationally renowned exhibit fabrication firm located just outside of Philadelphia, PA and we have been doing business for 50 years. We are searching for a Project Manager to work on the development of permanent exhibits for Museums, Visitor Centers, Zoos, and Aquariums.


Successful candidates will have demonstrated the ability to manage several custom fabrication projects simultaneously. They will have a proven history of delivery of projects on time and on budget. They must be an initiative-taker, who is detail oriented, and who thrives in a fast-paced, deadline driven environment.

 Position Description:

The Project Manager (PM) is responsible for leading our team in the complete and satisfactory execution of assigned projects, from earliest planning phases through delivery and closeout. The PM is responsible for the successful management of scope, budget, schedule, and quality and is the company representative who coordinates with all project stakeholders. The PM is responsible for all project reporting and is expected to work collaboratively with others to meet each project’s unique requirements and needs. Some travel may be necessary.


·         Manage the day-to-day processes and workflows for multiple concurrent projects.

·         Develop, review, and update project schedules that effectively allocate resources and ensure that production

complies with project deadlines and budgets.

·         Collaborate with Production Leads to manage production and project scheduling.

·         Material take-offs and procurement from USA suppliers.

·         Manage subcontractor schedules, quality, coordination with other trades, and payments.

·         Maintain professional relationships with all project stakeholders.

·         Provide and collaborate to find solutions to design and material issues.

·         Oversee all graphics coordination, management, and quality control.

·         Manage project changes and change orders.

·         Lead (bi-)weekly progress meetings, and scheduled shop reviews, with clients.

·         Update Work-In-Progress (WIP) weekly reports to share with the Leadership Team.

·         Monitor progress of each assigned project and adjust as needed to meet objectives.

·         Develop, monitor, update, and communicate the project schedule and periodic revisions.

·         Lead frequent quality control reviews of USA shop production.

·         Manage job cost reporting, subcontractor invoicing, and customer invoicing.

·         Manage project submittals and maintain client approvals and documentation.

·         Prepare and complete action plans for production, quality control and customer service.

·          Meet project financial objectives by forecasting project requirements, scheduling. expenditures, analyzing

variances, and initiating corrective actions when needed.

·         Maintain up to date job information and photo documentation throughout each project.

·         Ensure that company policies and processes are followed.

·         Occasional travel for meetings with stakeholders and to supervise installation activities.

·         Create installation work plans that include equipment rentals, staffing, and coordination.



·         College Degree preferred

·         PMI or PMP certification a plus

·         At least 5 years of experience and demonstrated success managing complex creative projects, with an

emphasis on work for physical spaces or experiential environments that incorporate interactives and/or media


·         Ability to read blueprints and architectural drawings

·         Excellent communication, collaboration, and project management skills

·         Exceptional attention to detail

·         Technical knowledge of fabrication, millwork, and interior building materials

·         Meticulously organized

·         Microsoft Suite knowledge is essential

·         Smartsheet, AutoCAD, Adobe CS, and/or Sketchup are all useful skills to have

 Company Benefits:

·         Dental insurance

·         Disability insurance

·         Health insurance

·         Life insurance

·         Paid Sick Time

·         Paid time off (PTO)

·         Vision insurance

·         401K with 4% matching funds after waiting period

Employment type: Full Time – Salary Exempt

Schedule: 8:00 am to 4:45 pm Monday to Thursday, 8:00 am to 3:30 pm on Friday

Location: Folcroft, PA

Position: On-site - 5 days @ week

Work From Home 1 day @ week after a successful 90 day period

How To Apply

 For more information or to apply, email your resume and/or cover letter to: [email protected]


$70K to $80K Annual Salary (Dependent on Experience)
Job Category
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