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Office Associate

Quintessence Theatre Group

Post Date: Mar 16, 2023

The Office Associate provides support for the Development, Marketing, Administration, and Education departments on a rotating basis. We are looking for someone who is detail-oriented, willing to learn, and loves working with people. This position reports to the Office Manager. This is a part-time hourly position, $18-20/hour commensurate with experience. Expected to work in our office in Mt Airy 20 to 25 hours per week with some evenings and weekends.


  • Development
    • Maintain fundraising aspects of the PatronManager CRM system as well as identifying and championing various tech solutions that support fundraising goals.
    • Track foundation proposals and reports and supplementary materials to ensure that necessary internal and external deadlines are met for institutional funding.  
    • Support 18-20 events spread throughout the year (external and internal).
  • Marketing
    • Collaborate effectively with staff and clients to devise a strategy and develop print, web, and multimedia communications collateral.
    • Assist in creating, writing, and posting content for websites, e-newsletters, social media, blogs, news releases, media advisories, articles, and web copy.
  • Administration
    • Assist in physical and digital file organization efforts.
    • Manage artist housing, including supervising the cleaning schedule and requesting and scheduling any required maintenance.
  • Education
    • Maintain the database of teachers and administrators in PatronManager and periodically assist in education marketing efforts to this group.
  • Other duties as assigned.


  • Strong interpersonal skills and ability to deal with a variety of stakeholders and personalities.
  • Knowledge and proficiency in Salesforce/PatronManager. 
  • Relevant experience in office management. 
  • Proficiency in Google Workspace and Microsoft apps (Word, Excel, Publisher). 
  • Organized self-starter with good attention to detail, problem-solving, project management, and analytics. 
  • Ability to handle multiple tasks and projects simultaneously.  
  • Staying cool and focused under pressure, meets deadlines.  
  • Self-motivator who sets and achieves work goals, but who also takes direction and suggestions as appropriate.  
  • Ability to handle confidential information appropriately.

Quintessence is committed to anti-racism and dismantling misogyny, bigotry, and white supremacy throughout our organization. We strongly encourage applicants from historically underrepresented populations to apply.

Quintessence Theatre Group is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment of the provision of services or any other category protected by law.

How To Apply

Please email a one-page cover letter outlining your experience and interest and your resume to [email protected]. Please include the job title in the subject line.


$18-$20/hour commensurate with experience
Job Category
AdministrativeDevelopmentEducationMarketing & Public Relations
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1315 Walnut Street, Suite 732
Philadelphia, PA 19107
[email protected]
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