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Education & Administrative Assistant

Quintessence Theatre Group

Post Date: Jul 8, 2024

The Education & Administrative Assistant provides support for the Director of Education as well as the office staff. We are looking for someone who is detail-oriented, willing to learn, and loves working with people. This position reports to the Executive Director. This is a part-time hourly position paid at $18 per hour.



●        Education

o   Maintain the database of teachers and administrators in Patron Manager and periodically assist in education marketing efforts to this group.

o   Manage logistics and communications between schools, stage management and box office staff for all events related to student matinees and educational programs including travel, scheduling and marketing.

o   Maintain calendar of programs; communicate with appropriate people about upcoming events.

o   Serve as point of contact and oversee outreach and marketing in coordination with box office/marketing staff for Quintessence productions, workshops and camps to local schools (K-12), universities and community groups.

o   Coordinate all public relations with publicist related to education, including website updates, newsletters, social media.

●        Administration

o   Schedule and note-take in weekly staff meetings.

o   Maintain organizational calendars.

o   Assist in physical and digital file organization efforts.

o   Order office supplies as needed.

●        Other duties as assigned.



●        Strong interpersonal skills and ability to deal with a variety of stakeholders and personalities.

●        Knowledge and proficiency in Salesforce/Patron Manager a plus. 

●        Relevant experience in office management. 

●        Proficiency in Google Workspace and Microsoft apps (Word, Excel, Publisher). 

●        Organized self-starter with good attention to detail, problem-solving, project management, and analytics. 

●        Ability to handle multiple tasks and projects simultaneously.  

●        Staying cool and focused under pressure, meets deadlines.  

●        Self-motivator who sets and achieves work goals, but who also takes direction and suggestions as appropriate.  

●        Ability to handle confidential information appropriately.


Quintessence is committed to anti-racism and dismantling misogyny, bigotry, and white supremacy throughout our organization. We strongly encourage applicants from historically underrepresented populations to apply.


Quintessence Theatre Group is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment of the provision of services or any other category protected by law.

How To Apply

Please email a one-page cover letter outlining your experience and interest and your resume to [email protected]. Please include the job title in the subject line.


$18 per hour
Job Category
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Philadelphia, PA 19107
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